Posted today
Executive Assistant, HR & Operations
Remote (Latin America-based)
Compensation: $2,000 to $3,000 USD/month
Full-time, overlap with US working hours ([time zone detail]), Contractor.
Tech Stack: Google Workspace, Rippling, DocuSign, Wise, Pioneer, Notion, Claude, ChatGPT
At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
Our client is a fast-growing, full-stack performance marketing agency based in the United States, built by in-house marketing leaders who drove hyper-growth at top consumer brands. They help apps and web platforms scale efficiently and profitably by combining data, creative work, and growth expertise. Their team includes creative and data professionals across the US and Latin America.
We're looking for an Executive Assistant, HR & Operations who keeps people, processes, and day-to-day operations running smoothly. You will report to the VP of HR & Operations and also support the CEO and the rest of a five-person executive team, taking on the administrative side of HR and operations so leadership can focus on higher-level work.
No two days look the same. One day you may be coordinating interviews and onboarding a new employee, the next managing contracts or planning a company offsite. Priorities can shift, and you will receive proper training on the company's systems when you start.
This role suits someone reliable, organized, and resourceful, who handles sensitive information with full discretion, gets along with many different personalities, and spots things to improve before anyone asks.
Manage the CEO's inbox, prioritize communications, and flag urgent emails that need his attention, while coordinating calendars and scheduling meetings for the VP of HR & Operations, the CEO, and other executive team members.
Send contracts through DocuSign, track signatures, notify the team when they are fully signed, and file them.
Organize and maintain company documents, contracts, and folders so everything is filed correctly and compliant, and keep employee records complete and up to date.
Support onboarding and offboarding: walk new employees through account access, answer their questions, and coordinate interviews and candidate communications for recruiting.
Coordinate company offsites one to three times a year, including lodging, meeting venues, and occasional travel, and help host virtual team events and employee engagement initiatives.
Process payments to creative contractors through Wise and Pioneer.
Support requests from the Latin American team, such as reviewing English and Spanish versions of contracts, and coordinate with vendors and external IT providers on equipment.
Your Background:
2+ years of experience as an executive assistant, operations, or administrative support professional; senior profiles preferred.
Highly organized and detail-oriented, with hands-on experience in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and comfortable learning new software and systems.
Excellent spoken and written English for daily work and internal calls, plus fluent Spanish.
Strong communicator with a positive attitude, able to work independently within a remote team and with many different personalities.
Proactive and resourceful: you solve problems before escalating them and bring ideas to improve administrative processes.
High level of trust and discretion with sensitive and confidential employee and business information.
Available to overlap with US working hours ([time zone detail]).
Nice to Have:
Experience with Rippling or other HR systems, HRIS, or applicant tracking tools.
Exposure to HR administration, payroll coordination, recruiting, or employee onboarding and offboarding.
Experience with invoice and payment tracking.
Experience coordinating company events, offsites, or business travel.
Experience supporting executives or senior leadership, ideally in a fast-growing company or marketing agency.
Comfortable using AI tools such as Claude and ChatGPT in daily work.
Compensation: $2,000 to $3,000 USD/month (final offer depending on experience and background)
Benefits: Full-time, long-term contract, fully remote, company laptop provided, 14 days of paid vacation per year plus local and US holidays.