Accounts Payable & Bookkeeping Specialist

About Near

Near is a recruiting agency that connects talented professionals across Latin America with remote opportunities at U.S. and Canadian companies.

About the Client

Our client is a growing North American e-commerce company specializing in premium kitchen and culinary products. The company operates in both the United States and Canada and has a fully remote, close-knit team.

About the Role

The Accounts Payable & Bookkeeping Specialist will manage day-to-day accounts payable as the main priority, maintain accurate bookkeeping records, and provide support with accounts receivable tasks as needed. This is a full-time role reporting directly to the accounting lead.

 The person in this role will work closely with the accounting lead, take ownership of recurring processes, and help improve workflows as the business grows. A current part-time team member will provide support during the initial handover.

Responsibilities

• Manage the accounts payable inbox and enter, code, and organize vendor bills in QuickBooks Online.
• Prepare weekly payment batches by matching invoices with purchase orders and receipts, and set up EFT, ACH, cheque, and wire payments for approval.
• Verify vendor banking details before payment, including completing a callback when a vendor requests a change to their banking information.
• Prepare domestic and international wire transfers for approval. The Controller approves payments, and the CEO releases funds.
• Categorize bank fees, credit card transactions, and other expenses, and keep bank feeds connected and up to date.
• Complete monthly bank, credit card, and PayPal reconciliations for the company’s U.S. and Canadian entities.
• Maintain accurate vendor records and follow up on missing invoices or statements.
• Support accounts receivable tasks, including customer invoicing and related bookkeeping, as needed.
• Help maintain organized records and support month-end and year-end activities.
• Identify opportunities to improve accounting workflows and documentation.
• Communicate regularly with the accounting lead about priorities, completed work, open items, and blockers.

Must-Haves

• 3-5 years of experience in accounts payable, bookkeeping, or a related accounting role.
• Strong hands-on experience with QuickBooks Online, including entering and coding bills, preparing payments, and maintaining accurate records.
• Practical experience with bank, credit card, or payment platform reconciliations.
• Fluent written and spoken English, with clear and proactive communication.
• Strong Excel or Google Sheets skills, including pivot tables, and a high level of accuracy and attention to detail.

Nice-to-Haves

• Experience supporting accounts receivable, customer invoicing, or general bookkeeping.
• Experience with multi-entity or multi-currency accounting, especially in USD and CAD.
• Familiarity with U.S. or Canadian banking platforms, EFT/ACH, wires, PayPal, or purchase order matching.
• E-commerce accounting experience with Shopify, Amazon, or A2X.

Working Style

This role requires clear, consistent communication with the accounting lead. You will be expected to share your priorities and any blockers, provide realistic timelines for assigned work, flag issues promptly, and follow through without needing frequent reminders.

The ideal candidate is dependable, organized, accurate, and comfortable taking ownership of routine accounting processes while collaborating closely with a remote team.

Compensation, Work Arrangement, and Benefits

• USD $1,900–$2,800 per month, depending on experience and overall fit.
• Full-time, 100% remote contractor role for candidates based in Latin America.
• Monday through Friday, 8:00 a.m.–4:00 p.m. Eastern Time, 40 hours per week.
• 10 paid PTO days per year, available after the initial 90-day period. U.S. holidays are observed.
• Holiday availability: The role requires availability through December, with time off from December 15 through January 10 subject to prior approval. (PTO confirmed: Christmas and New Year)

Interested?

Please submit your resume highlighting your QuickBooks Online, accounts payable, and bookkeeping experience.