Executive Assistant
- Remote (Latin America-based)
- Compensation: $1,500–$2,000 USD/month
- Full-time contractor; approximately 8am–4pm Eastern
- Tools: Google Workspace, including Gmail, Calendar, Docs, and Sheets
At Near, we connect talent in Latin America with remote opportunities at U.S.-based companies.
About the Company:
Our client, Philadelphia Boys and Girls Choirs, works closely with families and students. Their small, collaborative team moves quickly, communicates directly, and values a warm, personalized experience for families. Workload varies throughout the year, so flexibility and initiative matter.
About the Role:
We’re looking for an Executive Assistant to support a team leader, with the potential to support another colleague as needs change. You’ll keep communication, scheduling, and follow-ups organized while helping the team stay ahead of priorities.
You Will:
- Manage and triage email, flagging priorities and ensuring nothing falls through the cracks.
- Coordinate calendars and schedule families’ first sessions with the team.
- Help organize daily meeting agendas, track family-related issues, and follow up on action items.
- Communicate with families in a clear, warm, and professional manner.
- Take initiative during quieter periods and suggest ways to simplify recurring work.
About You:
Your Background:
- Executive assistant or administrative support experience; approximately 2+ years is the preferred target.
- Comfortable using Google Workspace, including Docs and Sheets.
- Strong written English and a detail-oriented approach to client communication.
- Proactive, organized, and able to adapt when priorities change.
- Warm, positive, and collaborative; comfortable giving and receiving direct feedback.
- Available for Eastern Time working hours, with an 8:30am team meeting that may become part of the role.
Nice to Have:
- Experience supporting multiple people or working in a small or medium-sized organization.
- Familiarity with AI tools or improving administrative workflows.
- Financial administration experience.
- Familiarity with Mac computers.
Compensation & Benefits:
- Compensation: $1,500–$2,000 USD/month; flexibility up to $2,500 for an exceptional candidate.
- Time off: 10 days of paid time off plus US holidays, with flexibility around local holidays.
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