About us
At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About the role
One of our clients is looking for an exceptionally organized, detail-oriented, and fast-moving Freelance Executive Assistant to provide support to the CEO. This role is perfect for someone who thrives in a high-pressure, dynamic environment, where prioritization, problem-solving, and adaptability are crucial. As a strategic partner, you will ensure the CEO remains focused on the most impactful tasks, while you efficiently manage day-to-day operations.
Responsibilities:
- Oversee the CEO’s calendar, ensuring meetings, deadlines, and priorities are effectively managed. Anticipate conflicts and adjust as needed.
- Handle the CEO's daily inbox, texts, and voice messages, ensuring prompt, same-day responses and follow-ups.
- Keep projects and initiatives on track by regularly checking in with internal and external stakeholders to ensure deadlines are met.
- Organize complex data into clear, actionable formats and perform necessary data analysis.
- Prepare the CEO for meetings by creating briefing materials, background notes, and relevant questions. Track follow-up actions and meeting outcomes.
- Identify areas of inefficiency and suggest improvements to streamline operations and boost speed and effectiveness.
- Conduct research, including competitive intelligence, market trends, and vendor evaluations.
- Manage personal appointments, coordinate travel arrangements, and oversee logistics.
- Monitor expenses and manage financial administrative tasks.
What We’re Looking For:
- Impeccably Organized: A systems-driven individual who excels at process management.
- Highly Proactive: Someone who anticipates needs and takes initiative without being prompted.
- Extremely Quick: Quick to respond, often within the same day or hour.
- Attention to Detail: Delivers error-free work with meticulous attention to detail.
- Tech-Savvy: Proficient with the internet, Slack, and Google Workspace tools.
- Data Competent: Comfortable analyzing data and working with spreadsheets (Excel/Google Sheets).
- Fluent in English: Strong verbal and written communication skills.
- Direct Communicator: Clear, professional, and to the point.
- Client-Centric Mindset: Motivated by the desire to make life easier for executives and deliver outstanding results.
- Independent Worker: Able to work autonomously, taking ownership of tasks with minimal supervision.
Requirements:
- 3-5 years of experience as an Executive Assistant.
- Proven experience supporting a CEO or other C-level executives.
- Excellent references from previous executives.
- Experience in fast-paced, remote-first work environments.
Working Style Requirements:
- Availability during US business hours with flexibility.
- Mandatory same-day response time for all communications.
- Independent, proactive, and thrives on ownership.
- Able to handle sensitive information with the utmost discretion.
Ready to apply?
Sign in or create your near profile in under a minute.
