Posted today
Job Description
About Us:
At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About Our Client:
Our client is a US-based, family-owned company in the commercial and industrial HVAC industry. The company provides HVAC construction, design, installation, maintenance, service, and energy-management solutions for commercial buildings. With decades of experience in the industry, they work on projects that require strong coordination, accurate documentation, and close collaboration with internal teams, partners, and vendors.
About the Role:
Join our US client in supporting the coordination and preparation of commercial HVAC projects and proposals. We are looking for a highly organized and detail-oriented Project Coordinator to join their collaborative team.
In this role, you will support project documentation and proposal preparation, track deadlines and submission requirements, coordinate with internal stakeholders and external vendors, and ensure project and bid information is complete, accurate, and well organized.
This is a great opportunity for someone with experience in project coordination, administrative support, operations, construction, engineering, or a related field who enjoys keeping multiple priorities organized and making sure projects move forward smoothly.
Note: This is a remote, contractor role.
Key Responsibilities:
Support the preparation and organization of project and proposal documentation.
Track project timelines, deadlines, and submission requirements to ensure deliverables are completed on time.
Maintain accurate and organized project, proposal, and bid records.
Coordinate with internal teams to gather required information, documentation, and supporting materials.
Communicate with external partners and vendors regarding bid-related information and requirements.
Follow up with stakeholders to collect missing information and keep projects moving forward.
Assist with administrative tasks, data entry, spreadsheet management, and document organization.
Maintain accurate historical records of project and bid information.
Manage multiple projects, priorities, and deadlines in a fast-paced environment.
What We’re Looking For:
Proven experience in project coordination, administrative support, operations, or a related role.
Experience working with documentation, spreadsheets, and data entry.
Strong organizational and time-management skills, with excellent attention to detail.
Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Experience with cloud-based file management systems is a plus.
Strong written and verbal communication skills.
Ability to coordinate effectively with internal teams, external partners, and vendors.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Experience in construction, engineering, HVAC, or a related industry is preferred but not required.
Proficient English level, with the ability to communicate effectively in a professional US-based environment.
Availability to work Monday through Friday, 9:00 AM–5:00 PM PST.
Perks – What’s in It for You?
Competitive compensation in US dollars.
10 days of paid PTO per year.
7 paid US holidays: New Year's Day, Memorial Day, Juneteenth, July 4th, Labor Day, Thanksgiving, and Christmas.
Fully remote work opportunity.
Collaborative and supportive work environment.
Opportunity to work with a US-based company in the commercial and industrial HVAC industry.
Professional growth and development opportunities.