Administrative Assistant

Executive / Administrative Assistant

• Remote (Latin America-based)
• Compensation: $1,200-$2,000 USD/month
• Full-time, 40 hours per week, aligned with Pacific Time, Contractor
• Tech Stack: Gmail, Google Workspace, Google Sheets, Microsoft Office, PowerPoint, CRM systems, ChatGPT and AI tools

At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

About the Company:

Our client is a growing construction company based in the United States. They manage a variety of construction projects and work closely with clients, subcontractors, designers, architects, engineers, and vendors. The company is focused on improving internal processes, expanding its network, and supporting future growth through better administrative and operational coordination.

About the Role:

We’re looking for an Executive / Administrative Assistant to support client communication, administrative workflows, and day-to-day business operations. You will help keep communication organized, support proposals and change orders, and contribute to marketing and operational initiatives.

This role requires someone proactive, organized, adaptable, and comfortable working beyond traditional administrative responsibilities. You should be comfortable using technology and AI tools to improve efficiency, bring new ideas, and support a growing business.

You Will:

• Manage and organize the shared email inbox.
• Communicate with clients through email and occasional calls in English.
• Support proposals, change orders, billing, and administrative paperwork.
• Coordinate communication with subcontractors, vendors, designers, architects, and engineers.
• Maintain information and support workflows through Google Sheets and future CRM tools.
• Assist with direct-mail campaigns, including organizing contact information and mailing materials.
• Support marketing initiatives, including flyers and promotional materials.
• Help improve and document administrative processes.
• Learn and adapt to a custom CRM system as it is implemented.
• Take on additional projects that support business growth and operational efficiency.

About You:

Your Background:

• 2+ years of experience in executive assistance, administrative support, operations, project coordination, or a related role.
• Fluent Spanish for internal communication.
• Fluent written and spoken English for client-facing communication.
• Strong experience managing emails, schedules, documents, and administrative workflows.
• Comfortable with Google Workspace, especially Gmail and Google Sheets.
• Comfortable with Microsoft Office, including PowerPoint.
• Familiarity with ChatGPT, AI tools, and new technology.
• Strong communication, teamwork, and people skills.
• Proactive, resourceful, and able to think independently.
• Able to manage multiple priorities in a growing and fast-moving environment.
• Comfortable working full-time hours aligned with Pacific Time.

Nice to Have:

• Experience in construction, contracting, home services, or a related industry.
• Experience supporting proposals, estimates, change orders, permits, or client documentation.
• Experience with CRM systems.
• Experience coordinating with vendors, subcontractors, or external project stakeholders.
• Marketing, design, or direct-mail campaign experience.
• Interest in growing into an Office Manager or Operations Manager role.

Compensation & Benefits:

• Compensation: $1,200-$2,000 USD/month based on experience
• Benefits: US federal holidays and 10 days of paid time off annually.