Posted yesterday
Operations Assistant & Project Manager
Remote (Latin America-based)
Compensation: 3,200–4,000 USD/month
Full-time, Contractor
Tech Stack: ClickUp, Google Workspace (Docs, Sheets), Slack
At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About the Company:
Our client is an innovative, fast-growing startup that collaborates with partners, suppliers, manufacturers, and clients to bring products to market. Their team operates in a dynamic environment with a growing client base, where strong systems, clear communication, and accurate operational information are essential.
About the Role:
We’re looking for an Operations Assistant & Project Manager to keep day-to-day operations organized and ensure critical information reaches the right people at the right time. You’ll maintain and grow the company’s existing ClickUp system, coordinate projects and administrative workflows, and support leadership with operational follow-through.
This role requires someone who is proactive, highly organized, and comfortable working independently in a fast-paced environment with multiple priorities.
You Will:
Maintain and grow existing ClickUp workflows, dashboards, reports, and project structures.
Create reports and customize ClickUp as operational needs evolve.
Keep client information, portfolios, staff hours, documentation, and project data organized and up to date.
Coordinate information across team members, partners, clients, suppliers, and manufacturers.
Track high-priority tasks, outstanding requests, emails, and project updates.
Support executive administration, including calendar management, meeting coordination, and appointment scheduling.
Assist with preparing and managing MNDAs and other operational documentation.
Support research projects and coordination with vendors, co-manufacturers, and partners.
Help onboard new clients into existing workflows and maintain growing operational systems.
Identify process gaps and propose practical improvements to keep workflows structured and transparent.
About You:
Your Background:
Experience as an Executive Assistant, Operations Coordinator, Project Coordinator, Project Manager, or in a similar role.
Strong hands-on experience with ClickUp, including maintaining systems, creating reports, and customizing workflows.
Strong organizational, administrative, and project-management skills.
Proficiency with Google Workspace, especially Google Docs and Google Sheets.
Experience collaborating remotely through Slack or similar tools.
Excellent written and verbal English communication skills.
Comfortable communicating with clients when needed.
Able to manage multiple priorities in a fast-paced startup environment.
Self-starter with strong ownership and follow-through.
Confident making decisions and managing responsibilities without constant direction.
Nice to Have:
Sales or marketing experience.
Experience negotiating or sourcing ingredients, materials, or services with suppliers.
Experience coordinating with manufacturers, co-manufacturers, vendors, or supply-chain partners.
Background supporting startups or early-stage companies.
Strong research skills for operational, vendor, or partner-related projects.
Compensation & Benefits:
Compensation: 3,200–4,000 USD/month
10 days of PTO annually
U.S. holidays
Remote work flexibility
Direct exposure to company leadership in a dynamic startup environment