Posted 5d ago
Near is a recruitment agency that connects high-performing professionals across Latin America with remote opportunities at growing U.S. companies. We support both clients and candidates throughout the hiring process to create strong, long-term matches.
Our client is a growing U.S.-based boutique creative agency working with mid-market and enterprise companies on video production, brand storytelling, advertising, and other creative projects.
The company operates with a lean internal team and a network of creative freelancers, creating a fast-moving environment where team members are expected to be proactive, resourceful, and comfortable wearing multiple hats.
We are looking for an Operations & Sales Coordinator to work closely with the founder and help keep client, prospect, and internal workflows moving efficiently.
The role combines executive support, sales coordination, and general business operations. Initially, you will work within existing processes and workflows, with the expectation that you quickly gain autonomy, take ownership of recurring responsibilities, and help improve how the business operates over time. Strong communication, follow-through, and judgment will be key to success.
Manage prospect and client follow-ups, draft email responses, schedule next steps, and help keep communications moving.
Maintain CRM hygiene, update pipeline activity, prepare reports, and support proposal and call-preparation workflows.
Support the founder with inbox management, scheduling, vendor communication, and work-related travel.
Draft invoices and contracts, follow up on accounts receivable, and coordinate freelancer documentation.
Support marketing operations including newsletter logistics, LinkedIn scheduling, client reviews, case studies, and event research.
Run existing AI-assisted workflows, fact-check outputs, and refine drafts before review.
Manage recurring operational tasks such as software access, subscriptions, renewals, gifting, and event coordination.
3+ years of experience in executive support, operations, sales support, account coordination, or a similar role.
Strong written English and the ability to communicate professionally with prospects, clients, vendors, and freelancers.
Experience managing CRM activity, follow-ups, inboxes, scheduling, or sales/operations workflows.
Ability to independently manage multiple priorities in a fast-paced, founder-led, or startup environment.
Tech-savvy and comfortable using AI tools and existing workflows to draft, review, and refine business communications and administrative tasks.
Experience supporting a founder or senior executive.
Background or exposure to marketing, advertising, creative services, or agency environments.
Experience with invoices, contracts, accounts receivable follow-up, or contractor documentation.
Exposure to marketing operations, social scheduling, newsletters, case studies, or events.
Familiarity with CRM platforms, Google Workspace, project management tools, Claude, Canva, or similar tools.
Monthly compensation of USD 1,800–2,500, depending on experience and seniority.
Full-time, 100% remote contractor position.
Working-hour overlap with U.S. Eastern Time.
10 paid days off per year.
U.S. federal holidays off.
Direct collaboration with the founder.
Opportunity to take increasing ownership over sales support and business operations as the company grows.
If you are highly organized, proactive, a strong communicator, and enjoy keeping multiple areas of a business moving forward, we would like to hear from you.
Apply today and tell us why your experience would make you a strong fit for this opportunity.