Senior Executive Assistant

Senior Executive Assistant

• Remote (Latin America- or South Africa-based preferred)

• Compensation: $2,500–$3,500 USD/month

• Full-time, 40 hours/week, Contractor. Must provide coverage through 6:00 PM EST.

• Tech Stack: Google Workspace, Microsoft Office, CRM tools (HubSpot preferred)

At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

About the Company:

Our client is an independent investment platform operating within the family office ecosystem, focused on entrepreneurship through acquisition via the search fund model. They work similarly to a private equity or venture capital fund, backing entrepreneurs who acquire and grow lower middle-market businesses. The firm operates as a lean, fast-paced, entrepreneurial team with global exposure across sectors, geographies, and investment strategies. They value autonomy, loyalty, adaptability, and strong judgment over rigid structure.

About the Role:

We’re looking for an Executive Assistant (Strategic Operations) to serve as a strategic partner to the Founder and Managing Partner. You’ll take ownership of calendar management, inbox prioritization, travel coordination, and event coordination so leadership can stay focused on deals and high-value opportunities. This role requires someone highly proactive, organized, and confident operating in a fast-moving environment with ambiguity, shifting priorities, and a high volume of activity.

You Will:

• Own complex calendar and diary management across multiple time zones

• Manage and triage executive inboxes, prioritizing urgent matters and filtering lower-priority items

• Coordinate international travel logistics, itineraries, and related expenses

• Plan and execute company events, investor cocktail events, happy hours, off-sites, and similar in-person gatherings

• Handle event coordination end-to-end when given a budget, location, and rough invite list or agenda

• Support workflow prioritization and day-to-day executive operations

• Help manage CRM systems and keep deal-related information organized and up to date

• Assist with meeting briefs, presentation materials, NDAs, and other light deal-support tasks

• Act as a gatekeeper and strategic support partner to ensure leadership time is used effectively

• Communicate professionally with investors, clients, and internal stakeholders across global markets

About You:

Your Background:

• 4+ years of experience in Executive Assistant or high-level executive support roles

• Extensive experience supporting C-suite leaders, founders, or managing partners

• Prior experience in private equity, venture capital, investment banking, or another high-deal-volume corporate finance environment

• Strong background in calendar management, inbox management, travel planning, and executive support

• Past experience planning and coordinating events such as investor events, company happy hours, cocktail events, off-sites, or similar professional gatherings

• Experience working in fast-paced, high-volume environments with shifting priorities

• Strong written and verbal English communication skills

• Comfortable working in a distributed, English-speaking environment

• Able to make sound decisions independently and proactively manage priorities

• Stable career history with strong tenure and evidence of long-term commitment

• Comfortable operating in entrepreneurial environments without rigid structure

• Self-motivated, proactive, and highly organized

• Strong judgment and ability to prioritize independently

• Adaptable and comfortable with ambiguity

• Reliable, responsive, and able to stay calm under pressure

• Professional in client-facing and investor-facing communication

Nice to Have:

• Familiarity with investment processes, deal flow, and financial terminology

• Experience preparing meeting briefs, presentations, or investment-related materials

• Familiarity with regulatory documentation or exchange-listing related processes

• Experience with HubSpot or similar CRM platforms

• Exposure to international stakeholders and global scheduling/logistics

Compensation & Benefits:

• Compensation: $2,500–$3,500 USD/month

• Benefits: Fully remote, flexible start time