Executive Operations Coordinator

Executive Operations Coordinator

• Remote (Latin America-based)

• Compensation: $1,000-$1,500 USD/month

• Full-time, Contractor

• Tech Stack: Google Workspace, spreadsheets/trackers, email tools, project management tools

At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

About the Company:

Our client is a consulting and marketing solutions provider specializing in boutique fitness, yoga, and wellness studios. They help owners grow their businesses by combining operational strategy with full-service marketing. With expertise in branding, digital communications, and studio management, they deliver scalable solutions that improve acquisition, retention, and profitability. Their team leverages hands-on industry experience and modern marketing tools to empower wellness businesses to expand their reach, strengthen community connections, and achieve sustainable growth.

About the Role:

We’re looking for an Executive Operations Coordinator who can support day-to-day administrative and operational work with strong attention to detail and independence. You’ll help manage invoicing, onboarding, client communications, workflow coordination, lead research, and outreach support, while collaborating closely with leadership and internal team members. This role requires someone who is proactive, organized, fast to absorb context, and able to produce high-quality work with minimal oversight.

You Will:

• Manage invoicing and help ensure accuracy in client-facing billing

• Support client onboarding and administrative setup

• Handle client communications and email follow-up with clarity and professionalism

• Build, maintain, and follow workflows, trackers, and spreadsheets

• Support project management and general operations coordination

• Research leads and assist with cold outreach using templates and direction provided

• Help maintain organized processes across recurring administrative tasks

• Work independently while keeping leadership informed on progress and issues

About You:

Your Background:

• Bachelor’s degree preferred

• 1+ years’ experience in executive assistant, executive operations, operations coordination, or administrative support roles - supporting C-level executives

• Strong written English and clear communication skills

• Experience handling email communications with professionalism and accuracy

• Experience with invoicing, onboarding, or client operations

• Strong attention to detail, especially in operational and administrative tasks

• Comfortable working with spreadsheets, trackers, and structured workflows

• Able to learn business context quickly and apply it effectively in day-to-day work

• Highly independent and proactive in managing tasks

• Organized, reliable, and productive in a remote work environment

Nice to Have:

• Experience with lead research and outreach support

• Exposure to sales support or client-facing communications

• Experience in project coordination or workflow management

• Experience supporting senior Marketing, Sales, or Communications functions preferred

Compensation & Benefits:

• Compensation in USD

• Benefits: 

  • Remote contractor role

  • 10 days PTO + 12 local public holidays

  • Career development opportunities