At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
 

This is a role for our client, a wedding filmmaking service, from shooting to final delivery.. Their team is growing and they are looking to add a new member to their crew, so if you're looking to be part of a dynamic team you can join them on their mission as a Project Coordinator.

Overview

We are seeking a highly organized and detail-oriented Project Coordinator to support both the day-to-day operations of our office and the coordination of film/media projects. This role involves managing client relationships, streamlining internal workflows, and ensuring the smooth execution of production timelines.

Responsibilities:

Project Management & Client Relations

• Manage daily office operations: scheduling, correspondence, and maintaining organized records.
   
• Act as the first point of contact for clients, handling inquiries and building strong relationships.
   
• Prepare and present project estimates to clients.
   
• Manage invoicing, payment tracking, and client follow-ups.
   
• Answer phones and emails, maintaining professional communication with clients and vendors.
   
• Coordinate meetings, bookings, and production schedules.
   
• Keep project workflows organized to meet deadlines and client expectations.
   
• Document and track all client communications for proper follow-up.
   
• Manage office supply inventory and place orders when needed.
   

Project Coordination & Production Support

• Assist in the planning and execution of film projects from pre-production through post.
   
• Track project timelines, deliverables, and budgets.
   
• Coordinate with clients, crew, and vendors to support project goals.
   
• Support contract management, logistics, and permitting processes.
   
• Monitor budgets and suggest cost-effective solutions.
   

Requirements

• 3+ years of experience in project coordination, administrative support, or a similar role.
• Strong organizational skills and attention to detail.
• Proficient with project management tools (e.g., Monday.com) and basic accounting tools (e.g., QuickBooks).
• Excellent communication skills in English (written and verbal).
• Comfortable managing client interactions independently.
• Prior experience in media or entertainment is a plus, but not required.
• Must be available to work 9am–5pm PT with some flexibility.

 
 Perks - What’s in it for you?

• Competitive compensation in US dollars
• Remote, Full-Time Position