Executive Assistant to the CEO ($1k - $1,5k Monthly)

 At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

Our client is a leading SaaS company experiencing rapid growth. They are seeking an Executive Assistant with a strong operational background to support their CEO. This pivotal role, reporting to the Chief of Staff, requires a blend of administrative excellence and operational acumen.

Job Description:

The Executive Assistant will provide comprehensive support to the CEO, encompassing a wide range of responsibilities. This role is ideal for someone who is not only adept in traditional executive assistant duties but also possesses a strong inclination toward operations and data analysis.

Key Responsibilities:

• Manage email inboxes, calendars, and scheduling with efficiency and foresight.
• Conduct comprehensive research projects, contributing valuable insights for business growth.
• Arrange travel, reservations, and logistical support with precision.
• Handle data entry and invoice payments with accuracy.
• Draft, edit, and proofread various documents, ensuring high standards of professionalism.
• Coordinate and execute events and special projects, demonstrating exceptional organizational skills.
• Tackle diverse challenges, including HR, operations, finance, and sales-related projects.
• Perform manual tasks such as material duplication and detailed sales list research.
• Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating proficiency in numbers and data interpretation.
• Proactively identify opportunities to streamline processes and reduce workload for the CEO and Chief of Staff.
• Maintain discretion and confidentiality across all business matters.

Requirements:

• 3+ years of experience as an Executive Assistant, ideally in a high-growth SaaS environment and with U.S.-based CEOs.
• Proficiency in Google Suite, MS Office (especially Excel), and familiarity with modern tech stacks such as HubSpot, Heap, Stripe, and Rippling.
• Strong capabilities in managing and analyzing data using spreadsheets and various analytical tools.
• Excellent English communication skills, both in writing and verbally, with a meticulous eye for detail.
• Demonstrated ability in multitasking, time management, and organizational excellence.
• Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving environment.
• A unique blend of administrative and operational skills, akin to an operations associate/analyst.