The Staff Accountant is responsible for following the standards for processing and

implementing the day-to-day transactional accounting to produce complete and accurate financial statements. The Staff Accountant is required to build and maintain positive relationships with clients, clients’ staff, co-workers, and managers. Understanding source documents, inputting them and filing them correctly is a key part of the Staff Accountant’s job. Using critical thinking and having a proficiency in intermediate accounting, the Staff Accountant is responsible for the accurate data entry of all transactions into the accounting system.

KPIs:

• Individual GP of 47% 

• Client Retention of greater than 85%

• Timesheets are entered daily

• On-time attendance at all mandatory company meetings

• 15Five review and submission completed weekly

• Enter Apprentice’s schedule is for the next month on or before the 25th of each month

Communication Outcome: Apply our Way principles daily

• Communicate any issue(s) encountered to the Accounting Manager and Controller to ensure that the issue(s) get(s) resolved - Be proactive, don't let others make assumptions

• Build the client relationship in settings that respect the role of the Accounting Manager and Controller to ensure a smooth transition when promotions arise- Communicate through your clients' goals

• Fully understand the business owner’s goals- Communicate through your clients' goals

• Stay in communication with the client team using 360 communication to check in or follow-up with them on questions, especially during month-end- Listen, understand, repeat, repeat

• Respond to clients within 1 business day- Even if you don't have an immediate answer, respond immediately

Management Outcome: Fully-utilized Apprentice that is on track to hit their career goals. Efficient management of personal calendar and email.

• Mentor their Apprentice to feel prepared to step into a potential full-time role and grow in their accounting knowledge

• Review and coaching of apprentice towards their personal career goals during weekly meeting

• Quarterly Self-Performance Reviews and Performance Reviews of direct reports

Technical Outcome: Timely Accurate Financials with Source Documents Filed Correctly

Ongoing tasks:

• Maintain confidentiality and privacy information and passwords for account access

• Maintain the company's Way filing system for all source documents, contracts, etc.

• Maintain customer and vendor lists

• Keep processes documented and up-to date for procedures at your level and suggest process updates to the Accounting Manager

• Look for ways to cut costs and improve profitability

• Learn and master the client’s accounting software program

• Responsible for learning new accounting programs & tools and researching accounting rules

• Always on the lookout for any fraud that might be occurring and report it immediately

• Review transactional data in accounting system and report irregularities to Accounting Manager

AP:

• Maintain an accurate AP tracker as invoices are received from vendors throughout the month

• Pay bills, print checks, and follow the company's Way source document process

• Maintain up-to-date customer lists with correct contact information

AR:

• Reconcile the receipt of payments to source documents and process deposits

• Perform collection duties per the collections process

• Create invoices (per the source documents) and deliver invoices per client’s schedule

Payroll:

• Help prepare payroll for the Accounting Manager to finalize and process

• Prepare and Reconcile payroll according to Client payroll schedule

• Reconcile all employee reimbursements from source documents

Credit Cards:

• Enter credit card transactions

• Collect and reconcile credit card receipts to credit card transactions

Cash & Banking:

• Reconcile cash, electronic, credit card and banking transactions to source documents

• Immediately address any discrepancies with the Accounting Manager

• Reconcile inter-company billings (where applicable)

Month-End Close:

• Prepare journal entries for monthly G&A allocations

• Create a draft of the financials that includes notes and updates for the Accounting Manger’s review and be sure to hit the due date that is assigned by the Accounting Manager and Controller

• Reconcile all Balance Sheet accounts in month-end workbook to source documents and subledgers

• Review all notes and reconcile to the source documents (contracts, leases, etc.)

Quarterly Tasks:

• Review of new vendors for 1099s

• Review all processes and procedures and provide suggestions for improvement

• Prepare quarterly sales tax journal entries

• Update all process documents as process changes happen, if needed

Annual Tasks:

• Prepare and send 1099 and 1096 forms to IRS by January 25th

Requirements:

• Bachelor's degree in accounting or related field

• 3+ years of experience in a similar role

• Proficient in bookkeeping and accounting principles

• Detail-oriented with excellent organizational skills

• Strong English communication and interpersonal skills

• Ability to work independently and as part of a team

• Familiarity with accounting software and tools